Seneca County Clerk of Courts: Deputy Clerk – Legal

  • Full Time
  • Anywhere

Seneca County Clerk of Courts – Legal Department

If you’re looking for a career with great benefits, we have a full-time position for you.  We’re looking for a dedicated, self-motivated individual for our busy office.  Experience with customer service, computers (Word and Excel), bookkeeping and handling money are preferred.  Full-time consists of 35 hours per week, Monday – Friday 8:30AM – 4:30PM.  Benefits include paid vacation, sick, personal leave and holidays, as well as health insurance and retirement plan. 

Please see the Job Description for more details

$17.00 per hour but based off experience.

To apply send resume, county application and cover letter to

shicks@senecacocourts.org

 

JOB DESCRIPTION
Position Title: Deputy Clerk – Legal

Dept./Div.: Clerk of Courts – Legal Dept.

Employment Status: Full-time – 35 hours per week

Reports to: Chief Deputy Clerk

FLSA Status: Non-Exempt

Normal Hours: 8:30 am to 4:30 pm Mon-Fri

EEO Status: 06 – Administrative Support

Civil Service: Unclassified ORC 124.11(A)(10) PROBATION: 180 Days

LUNCH: Unpaid

 

QUALIFICATIONS: An example of acceptable qualifications:

Completion of a secondary education or equivalent (high school diploma or GED) with course work in office practices and procedures; minimum of six (6) months of experience and/or training in an office setting; or any combination of education, training, and/or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of this position.

LICENSURE OR CERTIFICATION REQUIREMENTS:
Must possess a valid Ohio driver’s license and maintain insurability under the County’s vehicle insurance policy.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Computer, postage meter machine, printer, scanner, copy machine, calculator, fax machine, shredder, phone, opening safe, electric stapler, electric and manual seal and other standard business office equipment.

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:
(1) Receives and processes documents for civil, domestic, criminal, and court of appeals new and pending cases; enters, date stamps, indexes, records, and files all case documentation; process daily filings; proofreads to ensure accuracy; researches records, as requested; issues orders, notices, and other court documents; scans documents, answers the telephone courteously, responds to questions, directs calls and takes messages; answers inquiries courteously from general public, attorneys, court officials and law enforcement representatives.
(2) Calculates court costs (e.g., enters billings into computer, prepares and sends statements, balances accounts); prepares and runs daily, monthly, and annual financial reports; prepares correspondence and reports; gathers data, researches and prepares reports (e.g., Board of Elections reports, Social Security reports, etc.); proofreads correspondence and reports to ensure accuracy; oversees the operation and maintenance of the office and office equipment including the computer system; compiles information, upon request; photocopies materials; maintains office files.
(3) Checks in jurors and witnesses; prepares and submits list of witnesses for pay; swears in jurors used in court proceedings..
(4) Demonstrates regular and predictable attendance.
(5) Attends meetings out-of-town, as requested; maintains and increases knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessions.
(6) Maintains required licensures and certification, if any.
(7) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.
(8) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)
Knowledge of: basic accounting, bookkeeping; office software; case management software*, scanning software*, database management*; government structure and process; department goals and objectives;* departmental policies and procedures;* courtroom procedures; civil procedure; criminal procedure; legal terminology; court filing procedures; office practices and procedures; English grammar and spelling; records management; employee training and development; supervisory principles and practices; case documentation management; public administration, local geographical area, county policies and procedures, correct grammar, spelling and punctuation.

Skill in: typing; data entry; word processing; computer operation; adding machine or calculator operation; copier, scanner, postage meter machine; use of modern office equipment; motor vehicle operation.
Ability to: carry out simple instructions; carry out detailed but basic written or oral instructions; deal with problems involving few variables within familiar context; deal with problems involving several variables within familiar context; exercise independent judgment and discretion; read, copy, and record figures accurately; perform basic addition and subtraction; copy records precisely without error; complete routine forms; prepare routine correspondence; prepare accurate documentation; compile and prepare reports; use proper research methods to gather data; respond to routine inquiries from public and/or officials; communicate effectively; train or instruct others; understand a variety of written and/or verbal communications; sort items into categories according to established methods; gather, collate, and classify information; maintain accurate records according to established procedures; answer routine telephone inquiries; develop and maintain effective working relationships; resolve complaints; lift, carry, push, reach, handle, and finger paper/paper boxes/files/books, up to 30 pounds; work independent of supervision; multi-task; maintain confidentiality pertaining to the office of Clerk of Courts; handle complaints from citizens; proofread for accuracy; be courteous and respectful; maintain confidentiality; be a team player.

POSITIONS DIRECTLY SUPERVISED:
None.

To apply for this job email your details to shicks@senecacocourts.org